Payroll administration
- Process the end-to-end payroll for UK – x3 payrolls (2 monthly and 1 quarterly) and x2 Ireland payrolls (1 monthly and 1 weekly), cross checking all changes against information provided by the HR Operations team and our HR system
- Ensuring correct upload of information from our HR System SuccessFactors to our payroll systems. (ADP and AccessHR)
- Administer statutory payments such as
- UK: Statutory Sick Pay (SSP), Maternity Pay (SMP), Paternity Pay (SPP) etc.
- Ireland: Illness Benefit, Maternity Benefit, and Paternity Benefit.
- Manage any manual payments and advances to ensure these are reclaimed and accounted for
- Conducting variance analysis and checking of payslips pre commit
- Reconcile payroll elements and prepare reports for audits and finance
- Manage any monthly HMRC/ROS submissions plus assist payroll supervisor with year-end processes including P60s, P11Ds (UK), and P21s (Ireland)
- Have the knowledge to manage all payrolls to provide cover or alternate when required
- Sending out payslip emails
- Completing ONS Survey requests
- Administering the payroll inbox – Timely responses to HR and employee queries regarding payroll related queries, pay, tax codes, and deductions
- Supporting ad-hoc administration requests and other tasks as reasonably requested by your manager
Benefits Administration
- Submitting pension contribution and change data to the pension providers
- Liaise with external providers, pension schemes, and benefits administrators
- Raise Po’s for invoice approvals via Ariba
- Sending out third party benefit reports
- Issuing eye care vouchers and maintaining the tracker
- Supporting HR Centre with support in preparing Po’s for Long Service Awards
- Supporting payroll supervisor with Zenith (car) process – Eligibility file, raising PO’s and ad hoc admin
- Support payroll supervisor with reconciliation of all benefits
Data management and accuracy
- Maintain data integrity through accurate entry and updates to our payroll systems and any supporting systems
- Ensure all starters, leavers and payroll related changes are added to the relevant payroll trackers
- Produce standard monthly reports to prescribed deadlines
- Maintain employee files and archived records
- Maintaining data privacy and confidentiality in handling employee information
Compliance and governance
- Ensure monthly SOX controls are actioned correctly and signed off, and submitting any information to Audit as requested
- Supporting reports, audits and service reviews if required
- Achieve agreed SLA’s to deliver excellent customer service
- Keeping up to date with changes in payroll regulations and statutory rates to ensure compliance with new requirements
- Assist in the review and creation of guidance documents, knowledge articles, process guides, templates, standard letters, SOP’s and FAQs
- Ensure compliance with data protection