This role is known for providing excellent EA support to the Chief R&D/Quality Officer.  Faultless diary management across complex agenda and internal/external commitments, travel requirements and documentation. They handle confidential information with discretion but at the same time are open and engaging, strengthening their network and relationships across the organisation.  In addition they support the wider RDQ LT, and team, and have specific responsibilities for purchasing and IT within the team. They have a significant impact on smooth running of RDQ and building positive team environment.

EA support for Chief RDQ Officer

Proactively manages diary, travel and all operational matters (meeting prep, expenses etc). Ensure smooth prep and engagement with Exec meetings and other key internal/external meetings. Ensure the Chief RDQ Officer is fully prepared for meetings with all necessary documentation and information. Screen and manage all incoming correspondence including email, prioritising incoming mail, drafting responses where appropriate · Takes and filters telephone calls as required.

Support for RDQ LT

Support RDQ LT with diary management, travel etc and wider RDQ team as time allows

RDQ Meeting Organisation

Preparation for meetings and attendance as required including scheduling, developing agendas and documenting minutes and actions. To include RDQ LT meeting and RDQ Cascade, support for QSF meeting. Organisation of conferences and off-site meetings as required.

Budget Management

Supports RDQ Budget management through raising POs, organising approvals, invoice checking, receipting. Proficient in Ariba system. Raising new vendor documentation. Liaison with Accounts Payable Team.

Bedfont RDQ IT Co-ordinator

Support line managers in ensuring new starters have all the resources required for commencing employment i.e. phone, laptop 

Network with other EAs
Build network with other EAs, to ensure efficient co-operation, between functions and Exec members.  Provides cover to other EA’s when they are on annual leave and vice versa

Maintains RDQ  “who is who”
RDQ Who’s who maintained and regular updates issued

• 5+ yrs of experience supporting Director level and/or above and calendar management across multiple leaders based in different geographic locations ·
• Experience of working in global corporate organisations
• A strong service ethic and a passion to deliver actions at pace and to a high standard